SUMMARY:

This position has the responsibility for receiving and processing all Vendor Invoices for Payment.  Each invoice must have Department Manager’s approval before processing or be matched with any receipts or purchase orders that exist.   Additional duties include reviewing monthly vendor statements for accuracy and maintaining accurate vendor files.

PRIMARY RESPONSIBILITIES:

• GL coding of invoices for entry
• Enter vendor invoices
• Maintain accurate vendor files and resolve any conflicts with vendors
• Question and follow thru on any unusual expenses not approved by management
• Reconcile statements monthly
• Execute check runs for mailing; prepare and document ACH/Wire/Portal requests
• Reconcile Open A/P report with open invoices
• Timely filing of required government reports
• Yearly 1099 Filings
• Aid in the yearly audits
• Assist AP Supervisor with monthly close
• Additional duties as assigned

QUALIFICATIONS:

• Must be a team player and be able to multitask
• Must be able to work in an extremely fast paced office environment
• Proficiency with PDF handling, Excel and other Office products 
• Degree or coursework in accounting or finance preferred
• Must be familiar with accounting terminology and principals